PRACTICAL INFORMATION
FOR IT-DAY EXHIBITORS
Thanks for joining us! This guide covers everything you need to prepare for this year’s IT-DAY fairs. It’s based on common questions and key details to help you get the most out of your participation. Please share it with the team you send to the fairs. Questions? Reach us at info@itday.dk.
Copenhagen
March 5th
DGI Byen
Aarhus
March 19th
Viby
Odense
April 9th
VidenByen
Aalborg
April 23rd
Create, AAU
FOR ALL THE FAIRS
- Find the City Specific Details at Bottom of the Page -
To-Do List | Career Fairs Made Easy
Here is an overview of what you might consider in your preparation for exhibiting at IT-DAY.
📩 Coordinate with IT-DAY
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Submit number of reps & dietary needs via the catering form | 4 weeks before each fair.
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Send PowerPoint slide for Hyper Presentation (if booked) | 1 day before each fair.
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Notify us of any extra power or technical needs | 4 weeks before each fair.
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Order additional furniture/items if not already booked | 2 weeks before each fair
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Coordinate shipping | 4 weeks before each fair.
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Send newsletter materials (if booked) | 1 week before each newsletter date
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Contact us if you'd like to choose your booth placement | 1 week before each fair
🧑💼 Prepare Internally
📅 Before the Fair
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Align with your team on who’s attending and their roles (HR, IT rep, junior/senior mix)
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Book travel and accommodation if coming from another city
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Decide on your booth concept: What’s the message? What are you showcasing?
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Pack materials such as: Roll-ups and visuals, Product demos (e.g. laptop, VR gear, software, robots), Giveaways (candy, merch, brochures, business cards).
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Prepare digital files (slides, videos) for offline use in case of WiFi issues
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Set goals: Are you there to hire, brand, or network? Brief your team.
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Rehearse your Hyper Presentation (if participating)
- Agree on lead capture approach: e.g. QR code to job page, CV collection, contact forms
🧠 After the Fair
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Follow up on leads and contacts
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Share impressions internally (what worked well, what to improve)
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Fill out the IT-DAY Feedback Survey
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Review event data sent by IT-DAY and share with your sounding board
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Sign-up for next years IT-DAY Career Fair
Setup & Logistics 🔧
Booth Size
Booths are available in sizes of 3x3, 3x6, or 3x9 meters depending on your booking. A custom size is also possible by contacting us. The standard booth height is 250 cm, and walls require up to 5 cm clearance on each side. If space is an issue, let us know.
Each booth typically includes one back wall and two side panels, though this may vary depending on your placement. The back wall is usually 2.95 meters wide and 2.5 meters high, while each side panel measures 2 meters in width and 2.5 meters in height to open up the space. Corner booths may include only one or two side panels without a back wall. A visual reference of the booth structure can be seen below.
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What's in your Booth as standard
All booths include: white Standex System Booth walls, Internet access and a minimum of 3 power outlets. In Copenhagen, booths will also include a blue carpet.
If you need café tables, high chairs, or other furniture and didn’t book it in your order form, please contact us at info@itday.dk to place your request.
Booth Customization & Exhibitor Materials
You are more than welcome to bring anything you can fit in your booth and that you’ll be able to transport and set-up yourself. Many companies bring the following:
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Roll-ups, banners, brochures, business cards and other graphical materials.
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Products such as robots, VR gear, computers displaying your IT-systems.
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Merchandise such as pens, webcam covers, squishies, tote bags.
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Goodies such as macaroons, candy, bottled water, bottles, energy drinks, protein bars. Please note that Copenhagen has venue-specific restrictions: only sample-sized food and drink items may be served freely. If you plan to bring soda cans, energy drinks, coffee machines, or other larger catering-related items, please check with us first. We’ll confirm with DGI Byen whether it’s permitted or if a small concession fee applies.
If you need help acquiring certain items, whether it be having a cooler, spotlights, a podium or custom print for the booth walls - we will gladly help.
Booth Wall Mounting Rules
You can mount posters or other items on the booth walls. Mounted materials must not leave any kind of residue. Materials can be mounted using:
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Tesa 4964 tape (non-damaging).
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Adhesive rubber ("elefantsnot")
For custom printed wall graphics, contact us to tailor a solution.
Electricity
You’ll have at least 3 outlets of 230V. Notify us if you need more outlets or additional power for high-energy-intensive equipment.
Internet Access
Internet details will be placed in your booth. We recommend downloading all essential files beforehand due to potential access issues with corporate-restricted devices.
Shipping Materials
Limited and at your own risk. Contact us 3 weeks before the fair. Venues may charge a fee. Shipping address can be found below under City Specific Details.
Wardrobe and Storage
A self-service wardrobe will be available for storing jackets and booth materials you don’t need during the day. In Copenhagen, storage space is limited, so we recommend leaving any non-essential items in your car. If you need to restock your booth during the day, we may be able to store extra materials temporarily — but please check with us first, and note that we cannot guarantee storage availability.
Booth Placement & Maps 🗺️
Booth Maps
View the booth maps through the links below:
Booth Placement
If you chose the add-on of "selecting your own booth placement" you should already have been allocated a booth. If you did not choose this add-on, then you'll be made aware of your booth placement roughly a week before the fair.
The booth placements will be made to allow the best flow of students during the day.
If you want to choose your own placement, please contact us.
Arrival & Catering 🕘
Arrival Time
Fair opens at 10:00. Be onsite by 09:00 or earlier depending on setup needs. See specific set-up and take-down times for each city under City Specific Details.
Catering
At IT-DAY, we love to take good care of the company representatives who join us.
That’s why, in each city, we serve a buffet that caters to a wide range of dietary preferences.
Throughout the entire day, you'll have unlimited access to coffee, tea, water, and soda. The coffee will be hot and ready when you arrive on the day of the fair.
Lunch Buffet Times
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Copenhagen: 11:30–13:30
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Aarhus: 11:0-14:00
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Odense: 11:00–14:00
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Aalborg: 11:30–15:00
Timings may change
Representative Registration & Dietary Needs
Submit number of reps and dietary preferences via this form. You can update anytime and submit it for each city when you know how many representatives you'll bring.
Company Representatives 👤
How Many Reps to Bring
We recommended 2-4 representatives. 1 from HR, 1-3 from IT (perhaps one who is experienced and one who has recently graduated).
Tips
Rotate your representatives: To maintain high energy levels in the booth, consider having 2 teams of representatives. For example, Team 1 could set up and run the booth from 10:00 to 12:30, while Team 2 takes over from 12:30 to 15:00 and then dismantles the booth.
Opt for comfortable footwear: Standing for 5-8 hours can cause sore feet and backaches for some.
Dress in layers: Given the potential temperature fluctuations during large fairs, layering your clothes will allow you to adjust as needed. Body heat from hundreds of participants can make the space warm, while opened windows can introduce cooler air in certain areas.
Language & Communication 🌍
Spoken Language
Default language is English. You're welcome to use Danish in your booth or Hyper presentation. However, keynotes must be in English due to international attendance.
Need Help Onsite?
Find us at the info desk or look for IT-DAY staff in blue shirts. Extra café tables, chairs, and buffet access may be available on the day.
Presentations & Visibility 🎤
Hyper Presentations
Hyper Presentations are a series of quick, one-minute pitches given by participating companies to the attending IT Profiles at the start of each fair. We highly recommend participating - most companies find it quite rewarding.
The Hyper Presentations start at 10:30 for each fair.
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30 slots per city (free)
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Must be pre-booked via registration or through correspondence with IT-DAY
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Submit a PowerPoint slide with your company name to info@itday.dk 1 day before the fair at the latest.
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English or Danish is fine (consider international audience)
What are keynotes?
For each city, we handpick 1-2 companies to deliver engaging 20-30 minute technology-focused keynotes. These presentations serve as an additional attraction for the IT-Profiles, increasing the amount of participants. Read more about the keynote opportunity here.
Marketing Opportunities 📣
Social Media Promotion
Leading up to the fair, we actively promote participating companies on our social media platforms. To be included, please send your materials to info@itday.dk as early as possible. We might reach out ourselves as well if we have a branding idea. Spots are filled on a first-come, first-served basis.
Platforms: Facebook, Instagram (we typically do not post partner content on our LinkedIn Profile)
Content Advice
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Videoclips generates the most views - however you can also send us pictures.
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Content language English as standard.
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Format and size: 16:9 and no less than 1280x720 pixels
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Beneficial duration of 25-35 seconds. If pictures, preferably 4.
Possible themes
Here are a few angles that work well:
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Share what IT looks like in your company (projects, tech stack, day-to-day life)
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Introduce your company broadly: who you are and what you do
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Present your technologies, career opportunities, or open positions
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Short and authentic content tend to perform best.
Email Newsletters
We publish 6 newsletters between November and May. Our average email open rate is over double industry standard and we have over 14.000 IT-Profile subscribers.
Format: A short article up to 400-600 characters of text (inspiration from "possible themes" above), 1 picture (preferable format 1:1 or 16:9), and a link to a site you would like the readers directed. See previous features in our newsletter: Example
Be featured in the cities where you participate, contact us at info@itday.dk, if you did not select this opportunity in the registration form.
Post-Event 🧠
Data & Metrics
After the event, you’ll receive a detailed overview including:
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Total number of participants
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Their fields of study and educational institutions (past or present)
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Graduation year
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Experience level for graduates
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Geographical mobility (where are they willing to move for work)
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Primary fields of career interest
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Key performance insights from our marketing campaigns
Click "Recap of IT-DAY 2025" to view example of data from the last round of fairs.
Photos taken by IT-DAY during the fairs
We aim to sort and upload all photos from the fair to our website by 10:00 the following day. The photos can be found here when uploaded.
We do our best to ensure every company is photographed. If you want to be sure, feel free to ask one of our photographers during the fair to stop by your booth.
CITY SPECIFIC DETAILS
Location: DGI-BYEN | Tietgensgade 65, 1704 København. Find it on Google Maps here
Timings: Fair duration: The fair is open the 5th of March from 10:00-15:00
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10:00 - IT-DAY opens for participants and they can, throughout the fair visit your booth
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10:30 - 11:10 Hyper Presentations
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12:30 - 13:00 - Keynote 1
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14:00 - 14:30 - Keynote 2
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15:00 - IT-DAY Closes
Set-up: The 4th of March from 15:00 to 19:00 & the 5th of March from 07:00 to 10:00
Take-down: The 5th of March from 15:00-20:00. Dismantling of booths or removal of exhibited products may not begin until 15.00 when the fair is officially finished.
Logistics
Offloading equipment: Southwest side of the building at the red square, here.
Largest door with access to exhibition area: Width 220cm x Height: 240cm
Parking: DGI-BYEN parking house, red circle, Paid parking, 192 spots. Max height, 2 meters. Max weight 3.500kg.
Network: DGIByen | Password: dgibyenwifi
Catering and Lunch
Lunch buffet will be located in CPH Conference. (Lunch is served from 11:30 - 13:30). Go out the “company entrance” and turn right. When you arrive, you will find your buffet tickets in your booth. A form for registering buffet tickets will be sent a month before the fair (No additional cost).
Beverages throughout the day
We are providing coffee, tea, soda and water to the company representatives. This will be located up the stairs on the 1st floor in the “Company Break, Refreshment and wardrobe area”. It will be served from 07:00 to 14:00.
Social Media Shares:
IT-DAY will share content on our social media throughout the fair. You are welcome to post as well. Use the following hashtags #itday2025. Use SoMe handles:
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Tagging on Facebook “itdaykbh”,
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Tagging on LinkedIn “IT-DAY” (not IT DAYS)
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Tagging on Instagram “itday_dk”
Pictures during IT-DAY
Every participant has given us written acceptance that pictures may be taken and used for marketing purposes.
Booth map
The participating companies will be placed to allow the best flow of participants throughout the day. See a larger version of the booth map in here
Hyper Presentations
The first 30 companies registered for IT-DAY are allocated Hyper Presentation slots, with the schedule outlined below. Please submit a one-page PowerPoint slide for your presentation 1 week before the fair. In its absence, we'll use your logo. Inform us if you're unable to participate, allowing schedule adjustments.
Schedule Overview:
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Alphabetically arranged, subject to change.
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An IT-DAY representative will verify the schedule at 10:00 AM on the event day.
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Arrive at the Hyper Presentations/keynote room at least 5 minutes before you are scheduled to present; you'll be queued in the order listed below.
(Schedule will be placed here closer to the fair)
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Let's have a chat
Still have questions or just want to talk things through?
If there's anything we didn’t cover, or if you’re unsure about something — whether it’s logistics, setup, marketing, or just how to get the most out of your participation — don’t hesitate to reach out.
We’re always happy to help, bounce around ideas, or clarify the details so you feel fully prepared.
Just send us an email or give us a call, and we’ll do our best to assist you quickly.
Alexander | Co-founder and CEO of IT-DAY
alexander@itday.dk | +45 20468860
