Practical Information for Exhibitors

PRACTICAL INFORMATION
FOR IT-DAY EXHIBITORS

Thanks for joining us! This guide covers everything you need to prepare for this year’s IT-DAY fairs. It’s based on common questions and key details to help you get the most out of your participation. Please share it with the team you send to the fairs. Questions? Reach us at info@itday.dk.

March 4th, 2027

10:00-15:00

Viby

March 11th, 2027

10:00-15:00

DGI Byen

April 8th, 2027

10:00-15:00

VidenByen

April 22nd, 2027

10:00-15:00

Create, AAU

FOR ALL THE FAIRS
- Find the City Specific Details at Bottom of the Page -

To-Do List | Career Fairs Made Easy

Here is an overview of what you might consider in your preparation for exhibiting at IT-DAY.

Coordinate with IT-DAY | Deadlines 📩

4 weeks before each fair | Register all attending representatives via this form. Functions as the new catering form.
4 weeks before each fair | Notify us if you are bringing power intensive equipment (coffee makers, camera tv's, product displays, popcorn machines etc.) |
4 weeks before each fair | Coordinate shipping if needed
1 week before each newsletter date | Send newsletter materials (if booked)
1 week before each fair | Contact us if you'd like to choose your booth placement
1 day before each fair | Send a slide, in PDF, JPG, PNG or MP4 format, for Hyper Presentation (if booked).

Before the Fair 📅

Align with your team on who’s attending and their roles (HR, IT rep, junior/senior mix)
Book travel and accommodation if coming from another city
Decide on your booth concept: What’s the message? What are you showcasing?
Pack materials such as: Roll-ups and visuals, Product demos (e.g. laptop, VR gear, software, robots), Giveaways (candy, merch, brochures, business cards).
Prepare digital files (slides, videos) for offline use in case of WiFi issues
Set goals: Are you there to hire, brand, or network? Brief your team.
Rehearse your Hyper Presentation (if participating)
Agree on lead capture approach: e.g. QR code to job page, CV collection, contact forms

After the Fair 🧠

Follow up on leads and contacts
Share impressions internally (what worked well, what to improve)
Fill out the IT-DAY Feedback Survey
Review event data sent by IT-DAY and share with your sounding board
Make practical notes that can help you next year, while it’s still fresh in your memory.
Sign-up for next years IT-DAY Career Fair

Setup & Logistics 🔧

Booth Size

Booths are available in sizes of 3x3, 3x6, or 3x9 meters depending on your booking. A custom size is also possible by contacting us.

Each booth typically includes one back wall and two side panels, though this may vary depending on your placement. The back wall is usually 2.95 meters wide and 2.5 meters high, while each side panel measures 2 meters in width and 2.5 meters in height to open up the space. Corner booths may include only one or two side panels without a back wall. A visual reference of the booth structure can be seen below.

What's in your Booth as standard

All booths include: white Standex System Booth walls, Internet access and a minimum of 3 power outlets. In Copenhagen, booths will also include a blue carpet.

If you need café tables, high chairs, or other furniture and didn’t purchase this in your order form, please contact us at info@itday.dk to place your request.

Booth Customization & Exhibitor Materials

You are more than welcome to bring anything you can fit in your booth and that you’ll be able to transport and set-up yourself. Many companies bring the following:

Roll-ups, banners, brochures, business cards and other graphical materials.
Products such as robots, VR gear, computers displaying your IT-systems.
Merchandise such as pens, webcam covers, squishies, tote bags.
Goodies such as macaroons, candy, bottled water, bottles, energy drinks, protein bars. Please note that Copenhagen has venue-specific restrictions: only sample-sized food and drink items may be served freely. If you plan to bring soda cans, energy drinks, coffee machines, or other larger catering-related items, please check with us first. We’ll confirm with DGI Byen whether it’s permitted or if a small concession fee applies.

If you need help acquiring certain items, whether it be having a cooler, spotlights, a podium or custom print for the booth walls - we will gladly help.

Booth Wall Mounting Rules
You can mount posters or other items on the booth walls. Mounted materials must not leave any kind of residue. Materials can be mounted using:

Tesa 4964 tape (non-damaging).
Adhesive rubber ("elefantsnot")

For custom printed wall graphics, contact us to tailor a solution.

Electricity

You’ll have at least 3 outlets of 230V. Notify us if you need more outlets or additional power for high-energy-intensive equipment which needs extra power so as not to blow the fuse.

Internet Access

Internet details will be placed in your booth. We recommend downloading all essential files beforehand due to potential access issues with corporate-restricted devices.

Shipping Materials

Limited and at your own risk. Contact us 3 weeks before the fair. Venues may charge a fee, which we will forward to you. Shipping address can be found below under City Specific Details. Please provide as many details on the shipment as possible: IT-DAY, Booth Number, as well as name and phone number of sender.

Wardrobe and Storage

A self-service wardrobe will be available for storing jackets and booth materials you don’t need during the day. In Copenhagen, storage space is limited, so we recommend leaving any non-essential items in your car. If you need to restock your booth during the day, we may be able to store extra materials temporarily — but please check with us first, and note that we cannot guarantee storage availability.

Booth Placement & Maps 🗺️

Booth Maps

View the booth maps through the links below:

Booth Placement

If you chose the add-on of "selecting your own booth placement" you should already have been allocated a booth. If you did not choose this add-on, then you'll be made aware of your booth placement roughly a week before the fair.

The booth placements will be made to allow the best flow of students during the day.

If you want to choose your own placement, please contact us.

Arrival & Catering 🕘

Arrival Time

Fair opens at 10:00. Be onsite by 09:00 or earlier depending on setup needs. See specific set-up and take-down times for each city under City Specific Details.

Check-in

There is no need to check company representatives in at the fair - therefore you are more than welcome to skip the line and go straight in.

Catering

At IT-DAY, we love to take good care of the company representatives who join us.
That’s why, in each city, we serve a buffet that caters to a wide range of dietary preferences.

Throughout the entire day, you'll have unlimited access to coffee, tea, water, and soda. The coffee will be hot and ready when you arrive on the day of the fair.

Lunch Buffet Times

Copenhagen: 11:30–13:30
Aarhus: 11:00-14:00
Odense: 11:00–14:00
Aalborg: 11:30–15:00

Timings may change

Representative Registration & Dietary Needs

Have each representative register their participation and catering preferences via this form.

Company Representatives 👤

How Many Reps to Bring

We recommended 2-4 representatives. 1 from HR, 1-3 from IT (perhaps one who is experienced and one who has recently graduated).

Tips

Rotate your representatives: To maintain high energy levels in the booth, consider having 2 teams of representatives. For example, Team 1 could set up and run the booth from 10:00 to 12:30, while Team 2 takes over from 12:30 to 15:00 and then dismantles the booth.

Opt for comfortable footwear: Standing for 5-8 hours can cause sore feet and backaches for some.

Dress in layers: Given the potential temperature fluctuations during large fairs, layering your clothes will allow you to adjust as needed. Body heat from hundreds of participants can make the space warm, while opened windows can introduce cooler air in certain areas.

Language & Communication 🌍

Spoken Language

Default language is English. You're welcome to use Danish in your booth or Hyper presentation. However, we urge that keynote are in English due to international attendance.

Need Help Onsite?

Find us at the info desk or look for IT-DAY staff in blue shirts. Extra café tables, chairs, and buffet access may be available on the day.

You can also always call Alexander at +45 2046 8860

Presentations & Visibility 🎤

Hyper Presentations

Hyper Presentations are a series of quick, one-minute pitches given by participating companies to the attending IT Profiles at the start of each fair. We highly recommend participating - most companies find it quite rewarding.

The Hyper Presentations start at 10:30 for each fair.

30 slots per city (free)
Must be pre-booked via registration or through correspondence with IT-DAY
We will use your logo as a backdrop when you are presenting. You are also welcome to submit a slide, in PDF, JPG, PNG or MP4 format with your own visuals to info@itday.dk one day before the fair at the latest.
English or Danish is fine (consider international audience)

You have free reign of talking points. You could talk about your current projects, products, how you are working with IT, what your tech stack looks like, how your culture is etc.

What are keynotes?

For each city, we handpick 1-2 companies to deliver engaging 20-30 minute technology-focused keynotes. These presentations serve as an additional attraction for the IT-Profiles, increasing the amount of participants. Read more about the keynote opportunity here.

Marketing Opportunities 📣

Social Media Promotion

Leading up to the fair, we actively promote participating companies on our social media platforms. To be included, please send your materials to info@itday.dk as early as possible. We might reach out ourselves as well if we have a branding idea. Spots are filled on a first-come, first-served basis.

Platforms: Facebook, Instagram (we typically do not post partner content on our LinkedIn Profile)

Content Advice

Videoclips generates the most views - however you can also send us pictures.
Content language English as standard.
Format and size: 16:9 and no less than 1280x720 pixels
Beneficial duration of 25-35 seconds. If pictures, preferably 4.

Possible themes

Here are a few angles that work well:

Share what IT looks like in your company (projects, tech stack, day-to-day life)
Introduce your company broadly: who you are and what you do
Present your technologies, career opportunities, or open positions
Short and authentic content tend to perform best.

Email Newsletters

We publish 6 newsletters between November and May. Our average email open rate is over double industry standard and we have over 20.000+ IT-Profile subscribers.

Format: A short article up to 400-600 characters of text (inspiration from "possible themes" above), 1 picture (preferable format 1:1 or 16:9), and a link to a site you would like the readers directed. See previous features in our newsletter: Example

Be featured in the cities where you participate, contact us at info@itday.dk, if you did not select this opportunity in the registration form.

Lead Capture by Billetprint.dk 📣

Over the past few years, IT-DAY’s check-in system has evolved into billetprint.dk - a comprehensive solution supporting event organizers with registration platforms, name tag printing, and on-site check-in teams.

This tool allows you to seamlessly scan the name tags of participating candidates to build your talent pipeline. Note: This service is currently in beta. We would greatly appreciate your feedback after the event to help us refine the experience.

How to Get Started

To begin scanning leads directly from your smartphone, follow these simple steps:

Access the App: Open the Lead Capture Web App on your phone through this link: https://lead.billetprint.dk/
Register: Select the event you want to scan for and enter your name and email address.
Scan: Use your phone’s camera to instantly capture lead information from participant badges.

Managing Your Leads

All scanned profiles are saved under the "Contacts" tab. You can add custom notes here, such as "Follow up regarding internship" or "Agreed to lunch on the 20th."

Export Data

Once the fair concludes, navigate to "Contacts" to export your entire list in CSV or Excel format for your CRM.

Support & Reliability

While we expect a smooth experience, we have your back. In the unlikely event that your local scans are lost, we maintain a secure backup of all data and can send it to you upon request.

Post-Event 🧠

Data & Metrics
After the event, you’ll receive a detailed overview including:

Total number of participants
Their fields of study and educational institutions (past or present)
Graduation year
Experience level for graduates
Geographical mobility (where are they willing to move for work)
Primary fields of career interest
Key performance insights from our marketing campaigns

Click "Recap of IT-DAY 2026" to view example of data from the last round of fairs.

Photos taken by IT-DAY during the fairs

We aim to sort and upload all photos from the fair to our website by 10:00 the following day. The photos can be found here when uploaded.

We do our best to ensure every company is photographed. If you want to be sure, feel free to ask one of our photographers during the fair to stop by your booth.

CITY SPECIFIC DETAILS

IT-DAY Aarhus | City specific info

This information is specific for your participation in IT-DAY Aarhus. This will also be present in your booth when you arrive to set-up.

Location: Aarhus Erhvervsakademi (EAAA) | Sønderhøj 30, 8260 Viby J. Find it on Google Maps here

Timings: Fair duration: The fair is open the 4th of March from 10:00-15:00

10:00 - IT-DAY opens for participants and they can, throughout the fair visit your booth
10:30 - 11:10 Hyper Presentations
13:00 - 13:30 - Keynote
15:00 - IT-DAY exhibition area closes
15:00 - 15:30 - Keynote
15:30 - IT-DAY has ended

Set-up: The 3rd of March from 15:00 to 19:00 & the 18th of March from 07:00 to 10:00

Take-down: The 4th of March from 15:00-20:00. Dismantling of booths or removal of exhibited products may not begin until 15.00 when the fair is officially finished.

Logistics

Offloading equipment: Eastside of the building, here.
Largest door with access to exhibition area: Width 172cm x Height: 200cm
Parking: Parking lot at Arla | P-House Sønderhøj, Parking lot Pihlkjærsvej, or parking lot at Bauhaus
- P-House Sønderhøj is usually filled at 09:00. It closes at 18:00
Network: GUEST | Password: Open browser and use phone number to get code

Aarhus directions map For virksomheder.png

Catering and Lunch: The lunch buffet will be served in the EAAA cantina from 11:30 to 13:30. When you arrive, your buffet tickets will be waiting for you at your booth. If you have not yet registered for catering, you can do so via the representative registration form. To reduce congestion in the cantina, companies will be divided into two lunch groups - 1 and 2. Group 1: 11:30-12:30. Group 2: 12:30-13:30. At your booth you will be able to see whether you are assigned to Group 1 or 2.

Beverages throughout the day: We provide coffee, tea, soda, and water for company representatives. Beverages will be available in the EAAA cantina from 07:00 to 14:00.

Social Media Shares: IT-DAY will share content on our social media throughout the fair. You are welcome to post as well. Use the following hashtags #itday. Use SoMe handles:

Tagging on Facebook “ITDAYAarhus”,
Tagging on LinkedIn “IT-DAY” (not IT DAYS)
Tagging on Instagram “itday_dk”

Pictures during IT-DAY: Every participant has given us written acceptance that pictures may be taken and used for marketing purposes.

Booth map: The participating companies will be placed to allow the best flow of participants throughout the day. See the booth map here

Hyper Presentations: The first 30 companies registered for IT-DAY are allocated Hyper Presentation slots, with the schedule outlined below. We will use your logo as a backdrop when you are presenting. You are also welcome to submit a slide, in PDF, JPG or PNG format with your own visuals to info@itday.dk one day before the fair at the latest. Inform us if you're unable to participate, allowing schedule adjustments.

Schedule Overview:

Alphabetically arranged, subject to change.
An IT-DAY representative will verify the schedule at 10:00 AM on the event day.
Arrive at the Hyper Presentations/keynote room at least 5 minutes before you are scheduled to present; you'll be queued in the order listed below.

Schedule will be placed here 1 month from the fair at the latest:

Presentation time	Company
10:30	IT-DAY

IT-DAY Copenhagen | City specific info

This information is specific for your participation in IT-DAY Copenhagen. This will also be present in your booth when you arrive to set-up.

Location: DGI-BYEN | Tietgensgade 65, 1704 København. Find it on Google Maps here

Timings: Fair duration: The fair is open the 11th of March from 10:00-15:00

10:00 - IT-DAY opens for participants and they can, throughout the fair visit your booth
10:30 - 11:10 Hyper Presentations
13:00 - 13:30 - Keynote 1
15:00 - IT-DAY exhibition area closes
15:00 - 15:30 - Keynote 2
15:30 - IT-DAY has ended

Set-up: The 10th of March from 15:00 to 19:00 & the 11th of March from 07:00 to 10:00

Take-down: The 11th of March from 15:00-20:00. Dismantling of booths or removal of exhibited products may not begin until 15.00 when the fair is officially finished.

Logistics

Offloading equipment: Southwest side of DGI-byen, here.
Largest door with access to exhibition area: Width 220cm x Height: 240cm
Parking: DGI-BYEN parking house, Paid parking, 192 spots. Max height, 2 meters. Max weight 3.500kg.
Network: DGIByen | Password: dgibyenwifi

Catering and Lunch: Lunch buffet will be located in Vestaurenten. (Lunch is served from 11:30 - 13:30). Go out the “company entrance” and follow the beach flags. When you arrive, you will find your buffet tickets in your booth. If you have not registered for catering yet - you can do so in the representative registration form.

Beverages throughout the day: We are providing coffee, tea, soda and water to the company representatives. This will be located up the stairs on the 1st floor in the “Company Break, Refreshment and wardrobe area”. It will be served from 07:00 to 14:00.

Social Media Shares: IT-DAY will share content on our social media throughout the fair. You are welcome to post as well. Use the following hashtags #itday. Use SoMe handles:

Tagging on Facebook “itdaykbh”,
Tagging on LinkedIn “IT-DAY” (not IT DAYS)
Tagging on Instagram “itday_dk”

Pictures during IT-DAY: Every participant has given us written acceptance that pictures may be taken and used for marketing purposes.

Booth map: The participating companies will be placed to allow the best flow of participants throughout the day. See the booth map here.

Schedule Overview:

Alphabetically arranged, subject to change.
An IT-DAY representative will verify the schedule at 10:00 AM on the event day.
Arrive at the Hyper Presentations/keynote room at least 5 minutes before you are scheduled to present; you'll be queued in the order listed below.

Schedule will be placed here 1 month from the fair at the latest:

Presentation time	Company
10:30	IT-DAY

IT-DAY Odense | City specific info

This information is specific for your participation in IT-DAY Odense. This will also be present in your booth when you arrive to set-up.

Location: Videnbyen | Cortex Park 26, 5230 Odense. Find it on Google Maps here (be aware, that it is not “Forskerparken” vest of SDU - but Videnbyen North of SDU (east of Netto)

Timings: Fair duration: The fair is open the 8th of April from 10:00-15:00

10:00 - IT-DAY opens for participants. They can, throughout the fair visit your booth
10:30 - 11:10 Hyper Presentations
12:30 - 13:00 - Keynote
14:00 - 14:30 - Keynote
15:00 - IT-DAY Closes

Set-up: The 7th of April from 16:00 to 20:00 & the 8th of April from 08:00 to 10:00

Take-down: The 8th of April from 15:00-18:30. Dismantling of booths or removal of exhibited products may not begin until 15.00 when the fair is officially finished.

Logistics

Offloading equipment: East or south East side of the building here.
Door and elevator measures:
- Ground floor: Width: 178cm x Height: 211cm |
- Elevator door: Width: 89cm x Height: 200cm |
- Elevator inside size: Width 100cm x Height: 190cm x Length 192cm |
- 3rd floor doors: Width: 170cm x Height: 204cm |
- Alternative to 3rd floor, stairs.
Parking: Parkering Cortex Park, Odense M - Apcoa, 365 spots, Paid parking. Max height, 2 meters. Max weight 3.500kg. Parking southeast of Videnbyen - Free 3 hour parking, 25 spots.
Network: Forskerparken Guest

Lunch Buffet: Lunch buffet from 11:00-14:00, will be located in in THE ORANGE ROOM next to the Café. You will receive 1 buffet ticket for each company representative you have registered via the representative registration form.

Beverages throughout the day: We are providing coffee, tea, soda and water to the company representatives. This will be located in the orange room as well - along with the buffet. Coffee, tea, soda an water will be available from 07:00 to 15:00.

Social Media Shares: IT-DAY will share content on our social media throughout the fair. You are welcome to post as well. Use the following hashtags #itday. Use SoMe handles:

Tagging on Facebook “ITDAYOdense”
Tagging on LinkedIn “IT-DAY”
Tagging on Instagram “itday_dk”

Pictures during IT-DAY: Every participant has given us written acceptance that pictures may be taken and used for marketing purposes.

Booth map: The participating companies will be placed to allow the best flow of participants throughout the day. See a larger version of the booth map in here

Hyper Presentations: The first 30 companies registered for IT-DAY are allocated Hyper Presentation slots, with the schedule outlined below. We will use your logo as a backdrop when you are presenting. You are also welcome to submit a slide, in PDF, JPG or PNG format with your own visuals to info@itday.dk one day before the fair at the latest. If you have sent us a slide for your participation in any of the previous cities - we will reuse this unless otherwise directed. Inform us if you're unable to participate, allowing schedule adjustments.

Hyper Presentation Schedule Overview:

Alphabetically arranged, subject to change.
An IT-DAY representative will verify the schedule at 10:00 AM on the event day.
Arrive at the Hyper Presentations/keynote room at least 5 minutes before you are scheduled to present; you'll be queued in the order listed below.

Schedule will be placed here 1 month from the fair at the latest:

Presentation time	Company
10:30	IT-DAY

IT-DAY Aalborg | City specific info

This information is specific for your participation in IT-DAY Aalborg. This will also be present in your booth when you arrive to set-up.

Location: AAU Create | Rendsburggade 14, 9000 Aalborg. Find it on Google Maps here

Timings: Fair duration: The fair is open the 22nd of April from 10:00-15:00

10:00 - IT-DAY opens for participants and they can throughout the fair visit your booth
10:30 - Hyper Presentations
13:00 - Keynote
15:00 - IT-DAY Closes

Set-up: The 21st of April from 16:00 to 20:00 & the 22nd of April from 08:00 to 10:00

Take-down: The 22nd of April from 15:00-20:00. Dismantling of booths or removal of exhibited products may not begin until 15.00 when the fair is officially finished.

Logistics:

Offloading equipment: West side of the building, here.
Door measurements: Width: 180cm | Height: 200cm
Parking: Friis parkeringskælder, 850 spots. Max height 2.40 meters. Paid parking.
Network: “AAU 1-DAY”. You'll find the password on the info-flyer in your booth on the day of the fair.

Lunch Buffet: You will receive 1 buffet ticket for each company representative you have registered via the catering form. The buffet will be accessible from 11:30 until 15:00 and will take place in Restaurant Sanya, in the building next door to the fair venue.

Beverages throughout the day: We are providing coffee, tea, soda and water to the company representatives. This will be located in Room 5.125. “Company Break, Refreshment and wardrobe area”. It will be served from 07:00 to 14:00.

Social Media Shares: IT-DAY will share content on our social media throughout the fair. You are welcome to post as well. Use the following hashtags #itday. Use SoMe handles:

Tagging on Facebook “itdayAalborg”,
Tagging on LinkedIn “IT-DAY” (not IT DAYS)
Tagging on Instagram “itday_dk”

Pictures during IT-DAY: Every participant has given us written acceptance that pictures may be taken and used for marketing purposes.

Booth map: The participating companies will be placed to allow the best flow of participants throughout the day. See a larger version of the booth map in here

Schedule Overview:

Alphabetically arranged, subject to change.
An IT-DAY representative will verify the schedule at 10:00 AM on the event day.
Arrive at the Hyper Presentations/keynote room at least 5 minutes before you are scheduled to present; you'll be queued in the order listed below.

Schedule will be placed here 1 month from the fair at the latest:

Presentation time	Company
10:30	IT-DAY

Let's have a chat

Still have questions or just want to talk things through?

If there's anything we didn’t cover, or if you’re unsure about something — whether it’s logistics, setup, marketing, or just how to get the most out of your participation — don’t hesitate to reach out.

We’re always happy to help, bounce around ideas, or clarify the details so you feel fully prepared.

Just send us an email or give us a call, and we’ll do our best to assist you quickly.

Alexander | Co-founder and CEO of IT-DAY

alexander@itday.dk | +45 20468860

PRACTICAL INFORMATION FOR IT-DAY EXHIBITORS

FOR ALL THE FAIRS - Find the City Specific Details at Bottom of the Page -

CITY SPECIFIC DETAILS

Let's have a chat

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PRACTICAL INFORMATION
FOR IT-DAY EXHIBITORS

FOR ALL THE FAIRS
- Find the City Specific Details at Bottom of the Page -